"How much are we spending on SaaS?" is the question every CFO asks in 2026. The average mid-market company spends $9,800 per employee on SaaS annually, with 30% wasted on unused or duplicate tools. SaaS discovery tools find this waste.
Quick Picks
- SMBs (10-100 employees)โCledara. Combines discovery + payment.
- Mid-market (100-500)โCloudeagleorZluri. Best feature depth.
- EnterpriseโProductiv. Compliance + advanced shadow IT detection.
- Free starting pointโToriiFree tier. Limited but real.
What These Tools Actually Do
SaaS discovery tools integrate with your SSO provider (Okta, Google Workspace, Azure AD), expense system, and procurement tool to surface every SaaS subscription your company has. They find:
- Shadow ITโ apps employees signed up for without IT approval
- Duplicate appsโ multiple teams using competing tools (Asana + Monday + Trello)
- Inactive licensesโ paid seats no one logged into for 30+ days
- Auto-renewal trapsโ contracts about to renew without negotiation
- Compliance gapsโ SaaS handling sensitive data without DPA
Pricing Reality (May 2026)
| Tool | Free | Entry Pricing |
|---|---|---|
| Cledara | No | $199/mo (Starter, 25 apps) |
| Cloudeagle | No | $3-5/employee/mo |
| Productiv | No | Custom (typically $25K+/year) |
| Torii | Free (limited) | $8/employee/mo |
| Zluri | Free tier (2026) | $5/employee/mo (Pro) |
The ROI Math
Average enterprise wastes $200K/year on unused SaaS. A discovery tool costing $25K/year typically saves 8-15x its cost within 12 months. SMBs see proportionally similar ratios.