Updated May 2026:Cledara crossed 5,000 customers. Productiv added AI-powered shadow IT detection. Zluri launched a free tier. Torii added native Slack integration for renewal reminders.
"How much are we spending on SaaS?" is the question every CFO asks in 2026. The average mid-market company spends $9,800 per employee on SaaS annually, with 30% wasted on unused or duplicate tools. SaaS discovery tools find this waste.
Quick Picks
- SMBs (10-100 employees)→Cledara. Combines discovery + payment.
- Mid-market (100-500)→CloudeagleorZluri. Best feature depth.
- Enterprise→Productiv. Compliance + advanced shadow IT detection.
- Free starting point→ToriiFree tier. Limited but real.
What These Tools Actually Do
SaaS discovery tools integrate with your SSO provider (Okta, Google Workspace, Azure AD), expense system, and procurement tool to surface every SaaS subscription your company has. They find:
- Shadow IT— apps employees signed up for without IT approval
- Duplicate apps— multiple teams using competing tools (Asana + Monday + Trello)
- Inactive licenses— paid seats no one logged into for 30+ days
- Auto-renewal traps— contracts about to renew without negotiation
- Compliance gaps— SaaS handling sensitive data without DPA
Pricing Reality (May 2026)
| Tool | Free | Entry Pricing |
|---|---|---|
| Cledara | No | $199/mo (Starter, 25 apps) |
| Cloudeagle | No | $3-5/employee/mo |
| Productiv | No | Custom (typically $25K+/year) |
| Torii | Free (limited) | $8/employee/mo |
| Zluri | Free tier (2026) | $5/employee/mo (Pro) |
The ROI Math
Average enterprise wastes $200K/year on unused SaaS. A discovery tool costing $25K/year typically saves 8-15x its cost within 12 months. SMBs see proportionally similar ratios.
