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Pricing, plan names, free plan availability, and trial details are checked against official provider pages before being used in ProPicked scores. Vendor relationships do not change rankings, scores, or recommendations.
Provider Pricing Facts
Provider pricing facts: Todoist offers a free plan; Fathom offers a free plan.
Source and Freshness Note
Source and freshness note: pricing, free-plan, and feature signals are compared from public provider data and updated comparison records. Last checked May 2026.
Todoist vs Fathom: Honest Comparison (2026)
Todoist
The to-do list app trusted by 40 million people worldwide
Fathom
Free AI meeting assistant that records, transcribes, and summarizes video calls
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Quick Verdict:
Todoist wins with 8.6/10 vs 8.5/10. Choose Todoist for ease of use. Choose Fathom for better value for money.
Todoist wins this comparison with a score of 8.6/10 vs 8.5/10. Both offer free plans. Todoist stands out for clear category fit:Todoist is positioned for buyers comparing productivity options, making it easier to benchmark against direct alternatives., while Fathom excels at generous free tier with unlimited recording and AI summaries. This is confirmed by our feature analysis where Todoist also scores higher (5.5/10).
| Feature | Todoist | Fathom |
|---|---|---|
| Overall Rating | 8.6/10 | 8.5/10 |
| Ease of Use | 9.2/10 | 8.4/10 |
| Features | 8.2/10 | 8.3/10 |
| Value for Money | 8.8/10 | 8.9/10 |
| Customer Support | 7.9/10 | 8.3/10 |
| Free Plan | Yes ✓ | Yes ✓ |
| Starting Price | $4/mo | $19/mo |
| Feature Score | 5.5/10 | 2.3/10 |
| Top Strength | Clear category fit:Todoist is positioned for buyers comparing productivity options, making it easier to benchmark against direct alternatives. | Generous free tier with unlimited recording and AI summaries |
| Biggest Weakness | Plan limits still need buyer verification:Always confirm usage caps, seat limits, and renewal pricing on the official provider site before purchasing. | Team features require paid plan |
| Best For | Is Todoist free?Provider data indicates a free plan is available. | Fathom offers the best free AI meeting assistant experience available |
| Winner | Todoist (8.6/10) | |
What is Todoist?
The to-do list app trusted by 40 million people worldwideTodoist is a Business tool for teams evaluating productivity software in 2026. The to-do list app trusted by 40 million people worldwide ProPicked's review is based on provider-published pricing, plan limits, feature availability, and customer review signals rather than sponsorship placement. Provider data highlights templates, ai Assistant, task Management, reminders, folders as tracked capabilities. The current rating is 8.6/10, with value, feature coverage, ease of use, and support considered separately so buyers can compare it against alternatives in the same category. Use this page to verify what Todoist offers, where it is strongest, what trade-offs to check, and which competing tools may fit better before committing.
- +Clear category fit:Todoist is positioned for buyers comparing productivity options, making it easier to benchmark against direct alternatives.
- +Provider-checked pricing context:Provider data indicates a free plan is available. Published entry pricing starts around $4/month.
- +Feature coverage is documented:Provider data highlights templates, ai Assistant, task Management, reminders, folders as tracked capabilities.
- •Is Todoist free?Provider data indicates a free plan is available.
- •What should I verify before buying?Confirm current pricing, plan limits, cancellation terms, integrations, and support response expectations.
- •How does ProPicked score Todoist?Ratings combine provider data, pricing checks, feature coverage, and public review signals across four dimensions.
What is Fathom?
Free AI meeting assistant that records, transcribes, and summarizes video callsFathom is a free AI meeting assistant that automatically records, transcribes, highlights, and summarizes video calls on Zoom, Google Meet, and Microsoft Teams. Unlike meeting bots that join calls as separate participants, Fathom integrates natively with video platforms, providing a less intrusive experience for meeting attendees. During meetings, users can click to highlight important moments, and after the call, Fathom AI generates comprehensive summaries with action items, key decisions, and follow-ups organized by topic. The platform supports multiple summary formats including bullet points, narrative, and custom templates tailored to meeting types like sales calls, interviews, or team standups. Fathom integrates with CRM systems including Salesforce and HubSpot to automatically log meeting notes and next steps to the appropriate contact or deal record.
- +Generous free tier with unlimited recording and AI summaries
- +Native integration without disruptive meeting bot participants
- +Summaries generated within seconds of meeting end
- •Fathom offers the best free AI meeting assistant experience available
- •with remarkably fast and accurate summaries that genuinely save time. Its native platform integration avoids the social awkwardness of meeting bots
- •and its CRM sync makes it especially valuable for sales professionals.Sales teams needing automatic CRM note logging
Todoist vs Fathom: Key Differences
Todoist vs Fathom: Quick Verdict
This one's basically a coin flip on paper — Todoist scores 8.6/10 and Fathom hits 8.5/10. The right pick comes down to what you actually need day-to-day.
Choose Todoist if:
- Natural language input lets you type tasks like a sentence and dates are parsed automatically
- Available on every platform imaginable with flawless cross-device syncing
- Beautifully minimal design that stays out of your way and reduces friction
- You want the higher-rated option overall (8.6/10 vs 8.5/10)
- Ease of use matters to you — Todoist scores 9.2/10 here
Choose Fathom if:
- Generous free tier with unlimited recording and AI summaries
- Native integration without disruptive meeting bot participants
- Summaries generated within seconds of meeting end
- You're watching your budget — Fathom gets a 8.9/10 for value
Decision Summary
Who wins in each scenario? A quick look at how Todoist and Fathom compare across different buyer needs.
Both score 8.6/10 overall
Both score 8.8/10 on value
Ease of use: 9.2/10 vs 8.4/10
Features + support avg: 8.3/10 vs 8.1/10
Both are equally startup-friendly
Both offer free plans
Choose Todoist if you need...
- ✓Clear category fit:Todoist is positioned for buyers comparing productivity options, making it easier to benchmark against direct alternatives.
- ✓Provider-checked pricing context:Provider data indicates a free plan is available. Published entry pricing starts around $4/month.
- ✓Feature coverage is documented:Provider data highlights templates, ai Assistant, task Management, reminders, folders as tracked capabilities.
- ✓Lower starting price ($4/mo vs $19/mo)
- !Plan limits still need buyer verification:Always confirm usage caps, seat limits, and renewal pricing on the official provider site before purchasing.
- !Fit depends on workflow:Teams with complex integrations or strict compliance requirements should compare Todoist against at least two alternatives.
Choose Fathom if you need...
- ✓Generous free tier with unlimited recording and AI summaries
- ✓Native integration without disruptive meeting bot participants
- ✓Summaries generated within seconds of meeting end
- !Team features require paid plan
- !Limited to Zoom, Google Meet, and Teams
Our Take: Todoist vs Fathom
This is one of the closer matchups we've reviewed. Todoist (8.6/10) and Fathom (8.5/10) are separated by just 0.1 points — practically a statistical tie. Your decision should come down to workflow fit, not scores.
Where they differ: Todoist's biggest strengths are clear category fit:Todoist is positioned for buyers comparing productivity options, making it easier to benchmark against direct alternatives. and provider-checked pricing context:Provider data indicates a free plan is available. Published entry pricing starts around $4/month.. Fathom, on the other hand, shines with generous free tier with unlimited recording and AI summaries and native integration without disruptive meeting bot participants. These reflect fundamentally different product priorities.
Both offer free plans, so you can test each one with zero risk before committing. We recommend trying both for a week with real data.
Todoist vs Fathom Score Comparison
| Category | Todoist | Fathom |
|---|---|---|
🏆Overall Score | 8.6▲ | 8.5 |
💫Ease of Use | 9.2▲ | 8.4 |
⚙Features | 8.2 | ▲8.3 |
💰Value for Money | 8.8 | ▲8.9 |
💬Customer Support | 7.9 | ▲8.3 |
Why These Scores? Our Reasoning
- +Clear category fit:Todoist is positioned for buyers comparing productivity options, making it easier to benchmark against direct alternatives.
- +Provider-checked pricing context:Provider data indicates a free plan is available. Published entry pricing starts around $4/month.
- +Feature coverage is documented:Provider data highlights templates, ai Assistant, task Management, reminders, folders as tracked capabilities.
- -Plan limits still need buyer verification:Always confirm usage caps, seat limits, and renewal pricing on the official provider site before purchasing.
- -Fit depends on workflow:Teams with complex integrations or strict compliance requirements should compare Todoist against at least two alternatives.
- +Generous free tier with unlimited recording and AI summaries
- +Native integration without disruptive meeting bot participants
- +Summaries generated within seconds of meeting end
- -Team features require paid plan
- -Limited to Zoom, Google Meet, and Teams
Todoist vs Fathom Pros & Cons
+Strengths
- ✓Clear category fit:Todoist is positioned for buyers comparing productivity options, making it easier to benchmark against direct alternatives.
- ✓Provider-checked pricing context:Provider data indicates a free plan is available. Published entry pricing starts around $4/month.
- ✓Feature coverage is documented:Provider data highlights templates, ai Assistant, task Management, reminders, folders as tracked capabilities.
-Weaknesses
- ✗Plan limits still need buyer verification:Always confirm usage caps, seat limits, and renewal pricing on the official provider site before purchasing.
- ✗Fit depends on workflow:Teams with complex integrations or strict compliance requirements should compare Todoist against at least two alternatives.
- ✗Review signals can lag product changes:New feature launches and pricing updates may not be reflected in public user feedback immediately.
+Strengths
- ✓Generous free tier with unlimited recording and AI summaries
- ✓Native integration without disruptive meeting bot participants
- ✓Summaries generated within seconds of meeting end
- ✓CRM integration auto-logs notes to Salesforce and HubSpot
- ✓Multiple summary formats for different meeting types
-Weaknesses
- ✗Team features require paid plan
- ✗Limited to Zoom, Google Meet, and Teams
- ✗Cannot record in-person meetings
- ✗Smaller integration ecosystem than enterprise alternatives
Who Should Use Todoist vs Fathom?
Todoist is ideal for
- •Is Todoist free?Provider data indicates a free plan is available.
- •What should I verify before buying?Confirm current pricing, plan limits, cancellation terms, integrations, and support response expectations.
- •How does ProPicked score Todoist?Ratings combine provider data, pricing checks, feature coverage, and public review signals across four dimensions.
- •Match the provider's published plan limits against your expected seats, projects, contacts, storage, or usage volume.
- •Check whether the features you need are included in the entry plan or require an upgrade.
Fathom is ideal for
- •Fathom offers the best free AI meeting assistant experience available
- •with remarkably fast and accurate summaries that genuinely save time. Its native platform integration avoids the social awkwardness of meeting bots
- •and its CRM sync makes it especially valuable for sales professionals.Sales teams needing automatic CRM note logging
- •individual professionals wanting free AI meeting summaries
- •managers conducting frequent one-on-one meetings
When NOT to Choose Todoist or Fathom
Knowing when a tool is the wrong fit is just as important as knowing its strengths
Skip Todoist if...
- ✗Plan limits still need buyer verification:Always confirm usage caps, seat limits, and renewal pricing on the official provider site before purchasing.
- ✗Fit depends on workflow:Teams with complex integrations or strict compliance requirements should compare Todoist against at least two alternatives.
- ✗Review signals can lag product changes:New feature launches and pricing updates may not be reflected in public user feedback immediately.
Skip Fathom if...
- ✗Team features require paid plan
- ✗Limited to Zoom, Google Meet, and Teams
- ✗Cannot record in-person meetings
- ✗Smaller integration ecosystem than enterprise alternatives
Todoist vs Fathom Decision Framework
Choose based on what matters most to you
Todoist vs Fathom Pricing
| Pricing Feature | Todoist | Fathom |
|---|---|---|
| Free Plan | ✓ Yes | ✓ Yes |
| Starting Price | $4/mo | $19/mo |
| Free Trial | Not available | Not available |
| Number of Plans | 3 | 4 |
| Value Rating | 8.8/10 | 8.9/10 |
Todoist Plans
- ✓5 projects
- ✓5 collaborators
- ✓Basic features
- ✓300 projects
- ✓25 collaborators
- ✓Reminders & comments
- ✓500 projects
- ✓50 collaborators
- ✓Admin & team features
Fathom Plans
- ✓Unlimited recordings and transcripts
- ✓5 AI summaries monthly
- ✓Zoom Google Meet and Teams
- ✓Basic integrations
- ✓Unlimited AI summaries
- ✓Custom AI bot
- ✓No branded banners
- ✓Advanced integrations
- ✓Everything in Premium
- ✓Team dashboards
- ✓Advanced security controls
- ✓Custom data retention
- +1 more
- ✓Everything in Business
- ✓Custom pricing
- ✓SSO
- ✓Dedicated support
- +1 more
What You Get: Plan Feature Comparison
Comparing Todoist's Pro ($4/mo) vs Fathom's Premium ($19/mo)
| Feature | Todoist | Fathom |
|---|---|---|
| 300 projects | ✓ | ✗ |
| 25 collaborators | ✓ | ✗ |
| Reminders & comments | ✓ | ✗ |
| Unlimited AI summaries | ✗ | ✓ |
| Custom AI bot | ✗ | ✓ |
| No branded banners | ✗ | ✓ |
| Advanced integrations | ✗ | ✓ |
Which Should You Choose?
Todoist
Fathom
Quick Buyer's Guide
Based on our analysis, here's who each tool is best suited for
- ✓Is Todoist free?Provider data indicates a free plan is available.
- ✓What should I verify before buying?Confirm current pricing, plan limits, cancellation terms, integrations, and support response expectations.
- ✓Users who need clear category fit:Todoist is positioned for buyers comparing productivity options, making it easier to benchmark against direct alternatives.
- ✓Teams with tighter budgets ($4/mo vs $19/mo)
- ✓Fathom offers the best free AI meeting assistant experience available
- ✓with remarkably fast and accurate summaries that genuinely save time. Its native platform integration avoids the social awkwardness of meeting bots
- ✓Users who need generous free tier with unlimited recording and AI summaries
Todoist vs Fathom: The Bottom Line
Neither Todoist nor Fathom pulls ahead — both earn 8.6/10.
## Our Verdict This one's basically a coin flip on paper — Todoist scores 8.6/10 and Fathom hits 8.5/10. The right pick comes down to what you actually need day-to-day. ### Choose Todoist if: - Natural language input lets you type tasks like a sentence and dates are parsed automatically - Available on every platform imaginable with flawless cross-device syncing - Beautifully minimal design that stays out of your way and reduces friction - You want the higher-rated option overall (8.6/10 vs 8.5/10) - Ease of use matters to you — Todoist scores 9.2/10 here ### Choose Fathom if: - Generous free tier with unlimited recording and AI summaries - Native integration without disruptive meeting bot participants - Summaries generated within seconds of meeting end - You're watching your budget — Fathom gets a 8.9/10 for value With virtually identical scores, the best choice depends entirely on your workflow, budget, and which specific features you'll use daily.